SharePoint is a new, modern platform for seamless collaboration, interaction and content management. SharePoint intranet allows members to set up a secure space for the document, data and information sharing, social activities, news, and events. For maximum efficiency of communication and team productivity, SharePoint communication site is the real thing. Communication sites are out-of-the-box sites where each team member can stay aware of what’s going on, up-coming events contribute to discussion and company announcements.
Communication sites are elegant, not only because of dazzling layouts, but it is genuinely responsive and mobile friendly. The communication site templates allow sharing a large amount of data and information like contents, news and events.
It’s straightforward and super fast to create communication sites. Follow the following steps to build a cool-looking site.
Create a Communication site
1. Sign in to your Office 365 portal.
2. Select the app launcher icon from the top left corner of the page and then select the SharePoint icon.
3. From the SharePoint home page, click + Create site and choose the Communication site template option.
4. You can select one of the following three site designs:
• Topic site to share information such as news, events, and other content.
• Showcase site to use photos or images to showcase a product, team, or event.
• Blank site to create your design.
5. Enter the name for the new communication site and description box.
6. Click Finish. Your site will be created and will appear on the sites you are following. Note: (Your site will not inherit the permission settings or navigation of any other sites).
Setup the Layout for Communication Site
The new layout section offers you to change the page layout to accommodate any site design with contents effectively.
As you can see In above Image, you can now use new modern site templates to make a digital workplace and leverage Communication sites for a global SharePoint Intranet. You can still request the developers to build custom web parts (using new SharePoint Framework) if you have any intranet requirements if they are not covered in the communication site template.
KeaPoint is a SharePoint & Office 365 consultancy based in the UK, dedicated to empowering users through smart solutions. Our experience and skill set continues to expand in many areas. We develop solutions according to the best business practices in the industry.
If your organisation needs assistance with SharePoint & Office 365 and would like to see how KeaPoint can help, please get in touch.
I have some custom properties in User Profile. I needed to create managed properties in SharePoint 2013 from custom user profile Crawl properties. I really don’t like doing things manually using SharePoint 2013 central administration site because then I have to recreate these properties on all different environments manually. So here is the script which will do the magic
User profile property name: City
Crawl property display name: People:City
Crawl property full name: urn:schemas-microsoft-com:sharepoint:portal:profile:City
You can get the crawl property full name from central admin UI
(Click on “search schema” link from search administration page
Click “Crawled Properties” link
Search for your property, once it appear in result, click on it.
Crawl property detail page will open and will display the “Property Name” something like “urn:schemas-microsoft-com:sharepoint:portal:profile:City”)
// Get the search service application $searchapp = Get-SPEnterpriseSearchServiceApplication // create base managed property $managedProperty_City= New-SPEnterpriseSearchMetadataManagedProperty -Name "City" -SearchApplication $searchapp -Type 1 -Queryable $true -Retrievable $true -FullTextQueriable $true //Set “Refineable” and “Sortable” properties to true for this newly created managed property, by default these values will be set to false. You can skip this step if you don’t want to set the values to true $managedProperty_City.Refinable=$true $managedProperty_City.Sortable=$true $managedProperty_City.Update() //Get the crawl property which already exist and map it to the newly created managed property $crawlProperty_City= Get-SPEnterpriseSearchMetadataCrawledProperty -SearchApplication $searchapp -Limit 1 -Name "urn:schemas-microsoft-com:sharepoint:portal:profile:City" New-SPEnterpriseSearchMetadataMapping -SearchApplication $searchapp -ManagedProperty $managedProperty_City -CrawledProperty $crawlProperty_City
Once you run these command, go to search schema page and search for the new managed property “City”. You should see the following result
Reference to get parameters detail: https://technet.microsoft.com/en-us/library/ff608089.aspx
Step by step procedure to set SharePoint up to automatically cleans out unused sites:
Step # 1:
Central admin navigates to Application Management —–> Site Collections ——> Confirm site use and deletion
Step # 2:
Choose Web Application to be used for setup auto site deletion.
For Example: Use My Site Web Application. Then you have to check some of the given choices. Further changes can be made by choosing either Check for unused site collections, and send notices Daily/Weekly/ Monthly.
a).An e-mail notification will be send to owners of unused site collections. Send notifications 90 days after site collection creation, or use is confirmed.
b).Automatically delete the site collection if use is not confirmed delete the site collection after sending 28 notices you can change the 28 notification.
Also set up previously mail flow between SharePoint and your end users.